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How to report fraud emails

how to report fraud emails

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Spotting Fraud

Financial audits and investigations of nonprofit organizations have unearthed many fraud cases perpetrated by employees and other insiders. Some fraud perpetrators falsify financial information of their nonprofit organizations to conceal the embezzlement and misappropriation of funds. Findings of the 2012 Global Fraud Study published by the Association of Fraud Examiners showed that median fraud-related losses in nonprofit organizations reached $100,000 in 2012. The incidents of fraud at nonprofits are usually precipitated by environments of trust and friendships that employees and volunteers exploit to fleece these organizations.

Gather Evidence

Once you detect fraud, follow leads and gather appropriate evidence from accounting and communication documents. This could be local purchase orders, supplier and debtor invoices, payment vouchers, credit card slips, credit notes or signed contract forms. Form 990, which nonprofits file annually with the Internal Revenue Service, can also provide substantiating evidence. The nonprofit is required to report contributions and grants, program revenue, benefits paid to members and other financial information. The documented evidence will help you back up your allegations

against any individual suspected of defrauding the nonprofit organization.

Identify the Appropriate Reporting Channel

If you are an internal or external auditor, highlight detected fraud in your audit report and recommend further investigations. An insider such as a staff member, board member or volunteer may have to report fraud anonymously to avoid retribution from perpetrators of the fraud. Contact fraud reporting organizations, such as the Fraud Hotline and Federal Trade Commission, to confirm whether they can investigate your fraud report. Fraud Hotline offers fraud reporting services to its registered organizations while the FTC attends to fraud red flags from donors and consumers of nonprofit services.

Submit the Fraud Report

Use the hotline numbers, email contacts and online contact forms provided by whistle-blower organizations to submit your fraud report. Some of these organizations provide website links for reporting fraud online. They also allow you to attach copies of your documented evidence in the emails and online contact forms. Seek the help of your state attorney general for legal guidance for reporting fraud in a nonprofit organization.

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