How to write a budget justification
Things You'll Need
Find the correct individual who oversees the budgetary requirements for your particular project. Within any organization, there may be several different individuals which oversee spending and budgetary considerations. Take the time to investigate your audience thoroughly. Ensure that you acquire the correct spelling and contact information.
Provide historical background for the project. This should include any past experience with similar projects, previous budgets or spending plans, and the success gained from previous endeavors. Include any recent trends that may impact the success or failure of the project.
Specify the purpose for the current budget request and provide detailed plans. Include how the money will be allocated and what costs will be covered. For example, if the budget will be spend on staffing and
supplies, annotate what percentage of the budget will be allocated for each requirement. Address any questions that a reasonable person may ask regarding the project upfront to avoid delays in approval or a formal declination of the request.
Attach a detailed budget for the project or department expenses. This will give the evaluating individual the exact numbers for the project. Like a standard budget, this section should include precise line items for each expenditure required. If exact figures are not available, it will be necessary to estimate the total expense for that line item.
Close the request by summarizing the important details covered. This can usually be done within one or two paragraphs. Then, include your name and contact information. Suggest a follow up meeting to further discuss the funding request.Source: ehow.com