How to write an evaluation report
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Know Your Job
If you're like many employees, your job description probably doesn't capture all of your tasks and responsibilities. Maintain a log of your job duties -- including their frequency and how you accomplish them -- for a couple of months. Use your log to enumerate the differences between your written job description and your actual duties. This way, your self-evaluation addresses your overall job performance and not just the tasks listed on the written job description. An evaluation that contains an assessment of your strengths in areas that aren't listed on your job description can help you articulate your value to the organization.
Toot Your Horn, But Don't Be a Braggart
In their attempt to be modest, many employees may be reluctant to express just how good they really are, suggests U.S. News & World Report columnist Suzanne Lucas. Humility and modesty, Lucas says in her June 2008 article "To Be Humble Is Good Except. " won't enable you to showcase your talents, which is what you must do to write an effective and powerful self-evaluation at performance appraisal time. On the other hand, no one excels at everything, so take stock of areas where your performance is exceptionally good and focus on them. Describe your accomplishments without depicting yourself as superhuman. And provide evidence of those accomplishments, such as commendations or feedback from supervisors and customers. This is how you toot your horn in a manner that's believable.
Don't Ignore Your Weaknesses
Job seekers typically are advised to stay away from using the word "weakness"
when they're trying to sell their qualifications to a prospective employer. And you should avoid it, too, because you're in a position to market your past performance and your aptitude so you can get those plum assignments or that salary hike you're looking for. Instead of identifying weaknesses in your self-evaluation, acknowledge your "areas for improvement." But don't stop there. Describe your plan for improvement, such as completing a computer class to boost your technology skills. Use the self-evaluation to demonstrate initiative and your follow-through will demonstrate commitment.
Show Progress and Professional Development
Review your self-evaluations and your supervisor's performance appraisals from previous years. Measure the distance between how you rated yourself and how your supervisor rated you. Describe the goals you and your supervisor set for the current evaluation period; list which ones you achieved and how far along you are on others. An effective self-evaluation acknowledges the milestones you set by highlighting your professional development and progress. If you acquired new skills or expertise in the process of achieving those annual goals, explain how they benefit the organization.
Carve Out Your Future
Once you've written about the goals you achieved during the recent evaluation period, think ahead about what you intend to accomplish during the next year. Subtly identify your future career goals. For example, instead of, "I want to be promoted to manager within the next 12 months," you could write, "My professional goals for the next 12 months include developing my leadership capabilities and supervisory skills so that I can position myself for a future management role with the company."Source: ehow.com