How to apply for a duplicate birth certificate
This article explains how and where to get a certified copy of the lost or misplaced original birth certificate in India. You will get step by step guidance on the application procedure on how to obtain a copy of the birth certificate from the municipal corporation in your city.
Importance of a birth certificate
When was the last time you looked at your original birth certificate? Probably decades back! It is hoped that you have kept that original birth certificate in a place that you remember. That certificate is not some obscure document which you feel you may never need. Very recently I realised its importance when I received my Aadhaar UID card (which is also equally important as it can be useful to avail of various Government schemes ). My date of birth on the card is completely incorrect – date, month and year. When I called up the toll free number to ask how to get it changed, I was instructed to scan and upload my birth certificate online on the Aadhaar website. It was then that I was really glad that my parents had meticulously maintained a file of documentary records for me and my siblings. Each of us have a file with not just every school report, college mark sheet and certificate we won during our academic years, but also that all-important original birth certificate. Over the years it has yellowed with age but it is there. Hurrah!
Now let's assume you don't experience that Hurrah moment on discovering that you are totally clueless of where you have kept your original birth certificate. In fact, it is even more likely that you are 100% sure you don't have it at all. Perhaps you are a youngster appearing in a State sports meet where you need to show a photocopy of your birth certificate as proof of age. Or you need to submit it with your application for a Government job. Don't forget that an application for a passport as well as for a driving licence requires accompanied photocopies of the birth certificate. Even for that momentous day when you tie the knot with your sweetheart you need it – and not just the wedding rings!
Who issues a duplicate copy of the birth certificate?
Don't despair if you have lost or misplaced your original birth certificate. You can apply for a copy of the original birth certificate. This application is known as an application for the non-availability of birth certificate. This non-availability certificate is issued if the registration of birth has not been done and in the case of loss of the original birth certificate. Note that the issuing authority, which is the Public Health Department of your municipal corporation, does not give a duplicate. What you will be issued is not called a duplicate but a second original of the birth certificate. This second original is considered to be legally valid as it will have the original stamp of the issuing authority. It thus differs from a photocopy of your original certificate wherein the stamp too is a photocopy & thus not original.
Here's how you go about getting the copy:
Step by step procedure to submit application for duplicate birth certificate
- You need to have the following details which have to be filled in the application form:
- Your complete name
if you wish to apply for a duplicate copy of birth certificate in Mumbai, Maharashtra and you were born in that part of the city which comes under the G-South Ward of the BMC, then you have to apply to that ward. office
Sounds simple? Not quite! Note some important points:
Important Tips for application of duplicate birth certificate
- Be prepared to stand in a serpentine queue if you visit the municipal office at around the same time as everybody else! This is a good possibility around the time when school admissions are on or when a major recruitment drive for a Government job is on-going.
Websites of Municipal Corporations of major cities in India
In case you are unable to find at the below-mentioned websites the information you are looking for, then go to the 'contact us' page. You can call up the municipal office and find out the requisite procedure & fee for getting the copy of the birth certificate.
- Delhi: https://www.ndmc.gov.in/Departments/Health/Default.aspx