How to get certified copy of birth certificate
For all orders, the following must be sent with your application:
- all required copies of ID for proof of identity
- the correct fees
- copies of documents proving your relationship to the person named on the record, if requesting a certified copy
Your application will be returned if you do not send in all required documentation.
You must be able to fully identify the record by providing all of the information listed below on the application form. Your request cannot be accepted unless you provide the information below.
- Full name on the record
- City where the event occurred
- Exact date of the event (month, day and year)
- Mother’s maiden name
- Father’s name (if recorded on the record)
- For Marriage, Civil Union or Domestic Partnership -- Instead of parents’ names, you must provide the name of the spouse/partner.
You must provide acceptable ID in order to get a copy of any vital record. Copies of vital records must be mailed to the address listed on your identification.
The following are acceptable forms of ID:
- A current, valid photo driver's license or photo non-driver's license with current address
Alternate forms of ID are:
- Vehicle registration
- Vehicle insurance card
- Voter registration
- US/Foreign Passport
- Immigrant Visa
- Permanent Resident Card (Green card)
- Federal/State ID
- County ID
- School ID
- Bank Statement (within previous 90 days)
- Utility bill(within the previous 90 days)
- Tax Return or W-2 for current/previous tax year
People who are homeless can have a social worker or the coordinator of the homeless shelter where they are temporarily residing submit a request on behalf of the homeless person. The request must be on their agency letterhead and provide the identifying information on the homeless person's vital record. The request must be accompanied by proof of employment by the agency and valid identification. The resulting copy of the vital record will be mailed to the agency.
People who are incarcerated can provide legal imprisonment, conviction papers or release documents that include the name, social security number and all possible aliases used in the past or identification from a prison/probation official.
Please do not send in original ID documents. Only copies are required.
Fees for copies of vital records issued vary by municipality. Please contact the Local Vital Records office where the event occurred for information about their fees.
The Office of Vital Statistics and Registry charges:
- $25 for the initial search and one certified copy or certification of the record or No Record Statement; and
- $2 for each additional copy of the same record ordered at the same time.
Applications mailed to the State may be paid by check or money order made payable to: Treasurer, State of New Jersey. Applications made to the municipal office should be made payable to the municipality. We cannot accept credit card payment by mail. Credit card requests must be placed via our online request site.
Please do not send cash through the mail.
Proof of relationship is not required if you are asking for a certification, which is an uncertified informational copy of the vital record not valid for establishing identity or legal purposes. However, you must still provide proof of identity when requesting a certification.
To get a certified copy of a person’s vital record, you must provide proof of your relationship to the person listed on the record and the proof must establish you are one of the following:
- The subject of the record
- The subject’s parent, legal guardian or legal representative
- The subject’s spouse/civil union partner; child, grandchild or sibling, if of legal age
- A state or federal agency for official purposes
- Pursuant to court order
See the How to Prove Relationship tips at the bottom of this page for information on how to prove your relationship. This is a key requirement to getting a certified copy of a vital record.
Failure to provide proof of relationship is the number one reason certified copy applications must be rejected.
- all required copies of ID establishing your identity
- the correct fee, and
- copies of documents proving your relationship to the person named on the record, if you are ordering a certified copy
Your application will be returned if you do not send in all required information.
You will need a credit card, government issued driver's/non-driver's license, scanned copy of all supporting documentation to place your order. Orders are processed within 3-4 weeks.
for Mail Orders only
Processed through the Office of Vital Statistics and Registry or Local Vital Records Office. Processing time and fees vary at the Local Vital Records Office.
Non-genealogical records by mail from the Office of Vital Statistics and Registry are typically processed within 8-10 weeks.
If you are requesting a certification (an informational copy of a vital record not valid for legal purposes), you do not need to provide proof of relationship.
If you are looking for a certified copy of
- your own birth certificate and you have assumed your spouse’s/civil union partner’s surname
you must provide a copy of the certified copy of your marriage/civil union certificate to link the name on your current ID to the name on your birth certificate.
you don’t need any additional documents.
you must provide a copy of your marriage/civil union certificate.
you must provide a copy of your birth certificate.
if you have assumed your spouse's/civil union partner's last name you must also provide a copy of your marriage/civil union certificate to link the name on your current ID to the name on your birth certificate.
you must establish that you are the person’s grandchild by providing proof that links the name on your ID to the name of the grandparent.
For example, if you changed your last name after marriage/civil union and want a grandparent’s vital record, you must:
- Provide your marriage/civil union certificate to show your name at birth,
- provide your birth certificate to identify your parent, and
- provide the parent’s birth certificate to identify the grandparent.
If you are not a person qualified to get a certified copy of a record
- but you are helping a person receive a certified copy of a vital record they are eligible to receive
you must show your valid ID and a notarized, written release authorizing you to get the record on that person’s behalf OR. you can supply a written release from the person you are helping along with a copy of that person’s valid photo ID.
If you are an attorney
- who is executor of an estate
you must supply proof of appointment as the executor.
you must supply proof of legal retainer by the executor and proof of the appointment of the individual as the executor.
you must supply proof of legal retainer by the eligible individual and their proof of relationship.
you must obtain a court order directing the State Registrar to issue a certified copy of the record. A subpoena is not sufficient to issue a copy of a vital record.
Visit the Frequently Asked Questions for more information.Source: www.state.nj.us