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Poland: Information on birth certificates; how one obtains a duplicate birth certificate, what a birth certificate looks like, responsible government offices, who can pick up the document

how does a birth certificate look like


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The following is from the US State Department's Visa Reciprocity List and Documents finder (entry for Poland updated 28 March 2001):


Available. A copy of the record must be obtained from the Vital Statistics Office of the appropriate locality. If the birth, marriage or death occurred in a village or other place in which no vital statistics office is maintained, the record can be obtained from the Communal Vital Statistics Office (Urzad Stanu Cywilnego Gminnej Rady Narodowej) established for the community. Copies of the records can also be obtained from the district court having jurisdiction over the area, as duplicate copies of vital statistic records must be maintained as a part of such courts.

Polish legislation provides for the issuance of the three types of certificates pertaining to birth, marriage and death:

1.a complete and true copy (odpis zupelny), abbreviated copy (odpis skrucony), and excerpt from the original records (wyciag).

Only the complete and true copy or the abbreviated copy should be accepted because of the meager data furnished in the excerpt.


complete and true copy of a birth record gives the first and middle names of a child, its sex, the place, date and hour of birth, the full names of the parents, their occupations, dates and places of birth, place of residence, mother's maiden name, whether or not legally married, and subsequent changes in the family status, such as the date and place of the death of the parents, the marriage and date and place of death of the person covered by the record.

This Response was prepared after researching publicly accessible information currently available to the Research Directorate within time constraints. This Response is not, and does not purport to be, conclusive as to the merit of any particular claim to refugee status or asylum. Please find below the list of additional sources consulted in researching this Information Request.


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United States Department of State. 28 March 2001. "Visa Reciprocity and Country Documents Finder: Poland." [Accessed 18 May 2001]

Additional Sources Consulted

IRB databases

Letters to Polish Embassy and Polish Helsinki Committee

Copyright notice: This document is published with the permission of the copyright holder and producer Immigration and Refugee Board of Canada (IRB). The original version of this document may be found on the offical website of the IRB at Documents earlier than 2003 may be found only on Refworld.

Category: Insurance

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